A lot of juniors have asked me about the internship process for Duke University. So here I would explain my case and experience.
In the early January [1st January] an email was sent to all EEUG [electrical engineering undergraduate] students to apply for the internship program at Duke. We had to send two documents to a mentioned an email address provided in the email itself. The list of professors was also given who were interested in taking the students along with description of their project. It required two documents.
- Personal statement
So I wrote resume which was inclined towards academics including course project and internships. For the personal statement, only one professor was working the my area of interest/work so I wrote the essay focusing on his area of work. In the statement I wrote about my previous work related to his project in detail along with my future plans.
After a month [20 February], I received a direct internship offer letter from Duke internship coordinator. She asked me to confirm the offer along with some other formalities for acceptance. In a week they started the visa process. Subsequently I received another email where they created my account in Duke visa services where I had to fill in all my personal details. It is a very long and multi-page form so fill it patiently and accurately because they would be using these details to prepare visa documents [ds2019] for you.
After extracting all the details from me, I guess the university applied for my J1 visa status. It took about one month to get my visa document prepared i.e. ds2019. They sent ds2019 to me via post and I received it by March end. I also received email about insurance policy. Duke had a tie up with Garnett Powers and Associate for Intern students. It gave us option to either take their policy (costing $724 for three months) or find any policy which fulfills their insurance criteria (a criterion list was given). After inquiring here and there, I couldn’t find any policy which met their terms so I went for the GPA insurance plan and paid $724.
After ds2019 in hand, I applied for US visa in Delhi office. During my time we had to pay a visa fee, sevis fee and schedule an appointment for the same. The visa appointment is a two consecutive day process.
After scheduling the interview, the website would create a list of documents and procedure. In the interview you one just have to take the documents they have asked for in document. It clearly mentions all the steps one needs to follow to get the visa. My interview was scheduled on 14th and 15th April. On day 1, they verified my documents and took essentials things like photographs, thumbprints, etc. On the day 2, there is one to one interaction with an american visa officer. The visa officer asks for purpose of your visit [IMP], who is sponsoring your visit [IMP], where you would live [IMP], details of project, etc . He is practically in-command of issuing visa to you, so treat this personal interaction seriously. Like in my case, the research project was on transistor fabrication so it didn’t matter much and interview was friendly but I have heard cases when a project is based on some security issues like atomic energy, any other sensitive topics which raises eyebrows and they tend to investigate more about it. So try to explain your case truthfully & clearly and make it sound like a academic project (which is indeed your purpose). If the visa officer finds anything suspicious then he may put your visa on hold and ask for more document from you to clarify your project/things which the officer finds suspicious. After visa being issued, one can collect it from the office. I got my visa issued after two days itself i.e. on 17 April 2015
After a week [21 April], we got an email from Duke internship coordinator asking about my flight preferences which I confirmed instantly. So my flight tickets were ready by 27th April. Now I just had to wait for departure on 24th May.
These are the few things that I would suggest you to keep ready before you travel.
- Ready to eat packed foods [MTR, haldiram, etc]- Take about at least 20-30 packets of these as it is cheaper here.
- Daily use things like soap, shampoo, medicines, etc.
- A foreign travel card, $500 cash, etc.
There is generally a lot of email exchange before day of journey, where they would make you aware of all the planning like details of your stay, campus map, etc. I had flight from Delhi to Newark and then Newark to Raleigh-Durham Airport. The coordinator had already booked a cab to receive us at RDU airport and take us to our campus apartments.
The housing [at central campus apartment CCX] was provided by the university itself. It was more like two bedroom flat as per Indian standards and it was well furnished. They also provided a whole set of utensils and dining dishes. So if one knows how to cook, they he/she can buy raw materials to cook food everyday. The CCX is well located with all the facilities nearby like washing machines, bus stop, grocery shop, etc.